Employer Information

The program takes place in during Winter Break (January 14-16, 2025) or Summer Break (June 17-19, 2025). Employers will host students for one day (minimum of 6 hours) or virtual experience (minimum of 2 hours).

The application process is online. Employer registration closes November 1, 2024 for the Winter Job Shadow Program session.

Job shadow hosts can be located anywhere, however, we do not guarantee the placement of a student.  

While shadowing you, students will be observing your day-to-day activities to help them gain insight on this particular career interest. The student may provide very limited assistance with projects or tasks to help them get acquainted with your organization. This is not designed to be “work."

No. Students do not receive payment for this experience. It is a shadowing experience, not a work experience.

No. Students are responsible for their own expenses, including transportation and lodging (if needed).

Yes. This information will be gathered when completing your online application. However, please keep in mind the responsibilities of being a host before committing to a larger number of students. You will want to consider how you structure the job shadow experience if you have more than one student in order to allow for the best experience for all involved.

Students will be asked to submit an application. Strength of application will be considered in determining placement. Career Services staff will match students based on career interests, resume, and company preference. Both student and employer will receive placement e-mail confirmation. Hosts will connect with student with details of the job shadow day.

Employer hosts are notified of their matches prior to Winter Break. You will receive the name and contact information of your student(s) as well as their major, their short responses to questions about their professional and academic interests, and their goals in participating in the Job Shadow Program.

We will be collecting resumes to help with job shadow placement. If you would like to review a resume prior to placement to determine fit, please let Career Services know.

No. While many students enjoy the opportunity to experience job shadowing, we do not guarantee a direct match. Matches depend on the number of student applications received. You will be contacted via e-mail by Career Services once a match is made. You will also be notified if you are not matched with a student.

The University of Wisconsin - Stout will not take responsibility for any incidents occurring during the job shadow experience. Student and employer should review all necessary safety rules and regulations.

Employers should provide necessary safety briefings and equipment to the student prior to the beginning of the job shadow experience.

It is the student's responsibility to disclose any medical conditions that might result in safety concerns prior to the visit. Arrangements for accommodations can be discussed, if necessary.

Required waivers, permission forms, Release of Liability, non-disclosure, and confidentiality forms should be provided by the employer and read and signed by the student if required by the company/organization.

To help address this risk you may want to consider:

• Discussing specific confidentiality or privacy requirements at your company with the student(s) upon arrival.
• Requiring students to sign a non-disclosure agreement.
• Building greater structure into the job shadow experience in order to limit student access to secure areas or information. For example, a series of formal informational interviews may be more appropriate than informal one-on-one shadowing.
• Limiting access - do not grant student(s) access to secure areas or areas where they are likely to encounter confidential information, or ensure they are always accompanied by a staff member when in these areas.

Career Services staff are happy to discuss your company’s unique needs to help find the best way to address your privacy concerns.